Introduction
This article explains how to request a new EBICS contract to connect your bank in the DACH-region to Agicap. No technical expertise is required to do so.
We recommend the following approach: First, watch the short introduction video for general understanding of the banking connection process (step 0) . Second, prepare and send the EBICS contract request to your bank (step 1 and 2).
What is EBICS?
What is EBICS?
Step 0. Understand the banking connection process
This section provides a general understanding of the entire banking connection process - highlighting your and your banks important role within it. The end-to-end process consists of 7 steps in a nutshell. In this article, we will focus on the first 5 steps:
Prepare your requests for a new EBICS contract
Send your EBICS contract requests to your bank + follow-up
Receive the EBICS contract and parameter sheet from your bank + forward the parameter sheet to Agicap
Agicap supports you initialising your parameter sheet + provides you the initialisation letter
Sign the initialisation letter + forward the letter to your bank
Receive the activation conformation from your bank
You now have your bank connected to Agicap via EBICS!
Video explanation for additional information:
Step 1. Prepare your requests for a new EBICS contract
Before requesting a new EBICS contract at your bank, answer following question for each bank: do I want to only receive data in Agicap - or do I want to execute payments in Agicap as well ?
For data retrieval only , use email template 1
For data retrieval and payments , use email template 2 and prepare the names of the individuals who should be authorised to make payments in Agicap
In both cases, include the attachment PDF for the bank.
User Permissions Information
To allow your employees to pay incoming invoices via Agicap, please request the appropriate user rights from your bank. When assigning users, it is important to decide how you want payment approvals to happen (single approval or four-eyes principle).
E users: Can approve and release payments by themselves. No additional user needed.
A users: Can only approve payments together with another A user or with a B user (never alone).
B users: Always need an additional user (E or A) to approve a payment. B users cannot approve payments alone or together with another B user.
T users (Transport): Cannot approve payments. Only used for the technical submission of payment data.
Approval combinations:
E + A = allowed
E + B = allowed
A + A = allowed
A + B = allowed
B + B = not allowed
Any user + T = not allowed
Depending on the EBICS contract you would like to request, find the email templates below.
Please copy the right email template and populate the fields in square brackets with your company data ( […] ).
1: EBICS-T Contract – Email Template: Data Retrieval Only
Subject: EBICS contract for Agicap – Setup for [your company name]
Dear Sir or Madam,
I hereby request the setup of a new EBICS contract (version 2.5) to connect our third‑party software Agicap.
Please consolidate the accounts for the company [insert company name] into a single EBICS contract. The final account assignment will then be carried out in Agicap.
Technical details (mandatory):
EBICS version: 2.5
Account statement format: CAMT.053 version 8
Parameter sheet: Please include the user classes, EBICS server URL, and host ID
Enable regular daily data provision
Assign all relevant company accounts to the new EBICS contract ID
Users:
Technical user (data retrieval only):
User class: T (Transport)
Username: TECHUSER (if anonymisation is not possible, please create the user in the name of a responsible person: [insert name of person] )
Please take into account the attached PDF “Technical specification for the EBICS connection to Agicap” and forward it to your relevant technical department.
If you have any questions, you are welcome to contact Agicap directly at [email protected] .
We kindly ask you to process this request as quickly as possible and thank you for your support.
Kind regards
[Your name]
[Your position]
[Your company]
2: EBICS-TS Contract – Email Template: Payments and Data Retrieval
Subject: EBICS contract for Agicap – Setup for [your company name]
Dear Sir or Madam,
I hereby request the setup of a new EBICS contract (version 2.5) to connect our third‑party software Agicap.
Please consolidate the accounts for the company [insert company name] into a single EBICS contract. The final account assignment will then be carried out in Agicap.
Technical details (mandatory):
EBICS version: 2.5
Account statement format: CAMT.053 version 8
Parameter sheet: Please include the user classes, EBICS server URL, and host ID
Enable regular daily data provision
Assign all relevant company accounts to the new EBICS contract ID
Users:
Technical user (data retrieval only):
User class: T (Transport)
Username: TECHUSER (if anonymisation is not possible, please create the user in the name of a responsible person: [insert name of person] )
Authorised payment users (if required):
Class E: [insert name]
(if required) Class A: [insert name]
(if required) Class B: [insert name]
Please take into account the attached PDF “Technical specification for the EBICS connection to Agicap” and forward it to your relevant technical department.
If you have any questions, you are welcome to contact Agicap directly at [email protected] .
We kindly ask you to process this request as quickly as possible and thank you for your support.
Kind regards
[Your name]
[Your position]
[Your company]
Step 2. Send your EBICS contract request to your banks + follow-up
Send the EBICS contract request to your bank via email. In addition, we recommend following-up via phone after 2-3 working days to make sure that your request is processed. Based on experience from 6,000+ implementation projects, the EBICS contract creation can take several months if not priotized by your bank.
If you receive technical questions from your bank that you can’t answer, you’re welcome to forward them to our EBICS team ( [email protected] ) for support. Please specify what you need from our EBICS team in your email.
Step 3. Receive the EBICS contract and parameter sheet from your bank + forward the parameter sheet to Agicap
Once you received the confirmation email from the bank, forward the email incl. attachments to your implementation manager. We will then take action.
Step 4. Agicap initialises your parameter sheet + provides you the initialisation letter
We will initialise your parameter sheet for / with you and provide you the initialisation letters.
If you wish to initialise parameter sheet yourself, please find below the instructions:
EBICS Version 2.5 – Datenabruf: Implementation with a T-User
EBICS Version 2.5 – Zahlung: Implementation with a E-User
EBICS Version 3.0 – Datenabruf & Zahlung: Implementation process (bank file retrieval & payments)
Step 5. Sign the initialisation letter + forward the letter to your bank
Once you received the initialisation letter from Agicap, sign the letter and send it back to your bank immediately after receival.
Please note the time sensitivity: If your initialisation letter isn’t activated within 14 days by your bank, they will be invalid and users within the letter need to be reset. So, please make sure to proceed quickly.